Issuing Donation Receipts
Charitable Donation Receipts are to be issued for the calendar year (January –December) and are to be mailed out no later than the last day of February of the following year.
Donations received after December 31 MUST be validated by an envelope post-marked on or before December 31. No exceptions.
Total of all Donation Receipts issued for the year, plus all revenues that are not receipted, must match the total income reported on the year-end financial statements.
The total of the receipts issued should reconcile to the amount reported on the T3010.
** This is one of the most important year-end reconciliations**
Official Donation Receipts
The following items must be on an Official Donation Receipt:
Important Note: It is recommended that an additional report be provided to the donor along with the donation receipt that shows the breakdown of designations. ie. Tithe, missions, projects.
A copy of all signed Official Donation Receipts are to be kept on file at the church along with supporting envelopes, Tithe Records and Deposit Records.
Care should be taken that the registration number of the church is not subject to inappropriate or unauthorized use of its Official Donation Receipts. The following safeguards are recommended:
Replacing Official Receipts
Gifts from Other Registered Charities
Gifts received from other registered charities should be acknowledged by way of letter or ordinary receipt and should contain the following information: