The Deposit Record is the document to be used by the bookkeeper to enter the deposit into the accounting system.
The deposit record should be supported by a copy of the deposit slip, tithe envelopes and/or other supporting documentation.
According to the Charities Handbook (page 223),
“Care should be taken that each deposit can be reconciled with a single cash report. The cash report would form the basis for entries in the “accounting system”. The “accounting system” should be designed so that all the official income tax receipts can be printed at the end of the year for all contributions made by each donor in the year”
Record of Deposit form is to include the following:
As a double check, please total the amount recorded on the actual envelopes and compare to the total on the Deposit Record. This will ensure that no offerings are left in the envelopes.
Completed Deposit Record, deposit slip and tithe envelopes are to be given to the bookkeeper for entry into the accounting system.