Administrative Manual

Table of Contents

SECTION 1. INTRODUCTION

1.1 Introduction

 

SECTION 2. NATIONAL CHURCH

2.1 Mission, Vision and Values

2.2 National Governance

2.2.1 Governing Documents

2.2.2 National Board

2.2.3 License and Ordination Committee

2.2.4 National Office

2.2.5 Annual General Meeting

2.2.6 Conflict of Interest Policies

2.2.7 National Organization Chart

2.3 National Church Structure

2.3.1 Global Foursquare Relationship

2.3.2 Modified Episcopal Structure

2.3.3 Church Name Policy

2.3.4 Chartered Churches

2.3.5 Church Plants

2.3.6 Church Adoptions

2.3.7 House Churches

2.3.8 Affiliate Societies

2.3.9 Relationships with Outside Organizations

2.4 National Leadership

2.4.1 President

2.4.2 Unit Supervisors

2.4.3 National Ministry Coordinators

 

SECTION 3. LOCAL CHURCH GOVERNANCE

3.1 Lead Pastor

3.2 Church Council

3.2.1 Mandate and Composition

3.2.2 Selection and Removal of Council Members

3.2.3 Powers and Duties

3.2.4 Officers

3.2.5 Council Meetings

3.3 Pastor's Advisory Committee

3.4 Elders

3.5 Church Membership

3.5.1 Criteria for Membership

3.5.2 Process for Membership

3.5.3 Transfer of Membership

3.5.4 Responsibilities and Privileges of Active Members

3.5.5 Active and Inactive Members

3.5.6 Dismissal from Membership

3.6 Annual General Meeting and Special Meetings

3.7 Legal Counsel 

 

SECTION 4. LOCAL CHURCH PERSONNEL

4.1 Vulnerable Persons Safety Policy

4.1.1 Criminal Record Check

4.1.2 Child and Youth Safety Manual

4.1.3 Online Safety Policy

4.2 Anti-Bullying and Harassment Policy

4.3 License and Ordination

4.3.1 Introduction

4.3.2 Marriage Policies

4.3.3 License Categories

4.3.4 Licensing Procedures

4.3.5 Transitioning Between License Categories

4.3.6 Foursquare Ministerial Diploma

4.4 Lead Pastors

4.4.1 Appointment

4.4.2 Succession Planning Process

4.4.3 Responsibilities and Privileges

4.5 Ministerial Staff

4.5.1 Appointment

4.5.2 Licensed Ministers per Church

4.5.3 Position Description

4.6 Support Staff

4.6.1 Hiring

4.6.2 Position Description

4.7 Volunteers

 

SECTION 5. EMPLOYMENT

5.1 Introduction

5.2 Hiring

5.2.1 Avoiding Discrimination

5.2.2 Privacy Rights

5.2.3 Visas for Non-Resident Worker

5.3 Compensation

5.3.1 Determining Compensation

5.3.2 Expected Time Commitment

5.3.3 Clergy Residence Tax Deduction

5.3.4 Annual Vacation

5.3.5 Sabbaticals

5.3.6 Foursquare Benefit Plan

5.4 Paid Expenses

5.4.1 Annual Convention Expenses

5.4.2 Ministry Expenses and Reimbursements

5.5 Resignation, Termination and Transition

5.5.1 Resignation

5.5.2 License Status

5.5.3 Responsibilities Upon Resignation/Termination

5.5.4 Severance

5.5.5 Pastoral Transition

5.5.6 Suspension of a Pastor

5.5.7 Termination of a Pastor 

 

SECTION 6. LOCAL CHURCH FINANCES

6.1 Church Budget

6.2 Banking and Signing Authorities

6.3 Church Income

6.3.1 Offerings Policy

6.3.2 Offering Collection Procedures

6.3.3 Fundraising

6.3.4 Receiving Gifts in Kind

6.3.5 Receiving Gifts for Other Charities

6.4 Church Expenditures

6.4.1 Payment of Bills

6.4.2 National Tithe

6.4.3 PLBC and Missions Support

6.4.4 Payments to Individuals

6.4.5 Benevolence Funds

6.4.6 Donating to a Canadian Charity

6.4.7 Giving Funds to a Ministry Outside of Canada

6.4.8 Use of Reserve Funds

6.4.9 Property Taxes

6.4.10 Copyright License

6.5 Loans

6.6 Credit Card Policy

6.7 National Office Financial Assistance

6.7.1 Grants

6.7.2 National Office Loans (In-House)

6.8 Investments

 

SECTION 7. LOCAL CHURCH REPORTS AND RECORDS

7.1 Records

7.1.1 Privacy Policy

7.1.2 Financial Books and Records

7.1.3 Property Records

7.1.4 Membership Roster

7.1.5 Minutes

7.1.6 Local Church History

7.1.7 Church Statistics

7.1.8 Disposal of Records

7.2 Reports

7.2.1 Monthly Reports to the National Office

7.2.2 Annual Reports to the National Office

7.2.3 Reports Required by CRA

7.2.4 Charitable Receipting Policy

 

SECTION 8. LOCAL CHURCH PROPERTY 

8.1 Insurance

8.1.1 Church Property and Public Liability Insurance

8.1.2 Crime Insurance

8.1.3 Vehicle Registration and Insurance

8.2 Use of Local Church Property

8.3 Church Property by Purchase (Building/Land)

8.4 Church Property by Gift (Buildings/Land)

8.5 Church Property by Lease or Rental (Building/Land)

8.6 Church Building Projects or Extensions

8.7 Church Maintenance and Alterations (Property and Buildings)

8.8 Sale of Church Property

8.9 Vehicle Purchase and Disposal

8.10 Equipment Purchase and Disposal

 

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